Annual General Meeting
Monday 31 January 2011
7 Havelock Place, Ash CT3 2AB
7.30 pm
MINUTES
Present: H Deveson, K Deveson, M Deveson, A Friend, R Hill, J Kenton, J Mayland, P Piper, A Spong, D Waring,
Apologies: C Adam-Reynolds, C Friend, G Friend, H Kenton, N Kenton, W Kenton, A May, P Montgomery, T Montgomery, W Montgomery, G Phebey, J Piper, R Swain, J Waring
Meeting opened 7.45pm.
- Minutes of Last Meeting
Agreed as true record (Proposed R Hill, Seconded D Waring)
- 2. Matters Arising
Grant for new mower wasn’t applied for
Trophies are missing (see later)
- Correspondence
Insurance paid
- Chairman’s Report
Last season as well as high proportion of matches called off because of rain, we find ourselves in middle of adjusting to situation in getting sides together. Younger players are hard to come by, attracted to local clubs with youth teams and coaching facilities. That said pleased with way teams performed during the season. Special thanks to Roger and Hazel for their input. Pavilion looking good with thatch almost complete and need to maintain ground to match. It’s going to be another tough season, but players not to get despondent if sides can’t be raised/fixtures fulfilled – other teams are in the same position. Chairman thanked all the new young players for their support of the Club.
- Captain Saturday Team Report
We did remarkably well. Thanks to James Kenton for helping out with Captaincy, tea providers and to Emma for scoring. Won 9 games with some close run matches (Herne) and good wins (Sturry). Some high scoring games and good individual performances form Aaron Friend, Dicky Swain (batting) and Matt, Dicky and himself (bowling)
- Captain Sunday Team Report
Good season. Although not many games won, enjoyed by all. 80% of team bowled. Struggled to get side at times as players lost to injury, but always produced competitive side. Thanks to George and Gemma Hill and Dan and their friends. New player Janine took wickets. Star cameo batting appearance by Ned Gleave.
- Treasurer’s Report (Attached)
Profit of £2794, but have £3000 outstanding on thatch. Not bad considering we put £1200 towards thatch repair (excluding grants). Income down from teas because of cancelled matches. Drop in number of donations and few additional fundraisers. Equipment purchase down on recent years.Thanks to Bruce for running Race Night; Matt Bradshaw for sponsoring stumps; Sandra and Peter Piper for food and raffle at Six a Side; Kevin and helpers for groundwork; John Waring for help with grants.
£50 still owed in annual subs. Captains asked to ensure all monies in at matches and to remind players re subs.
Moving forward to 2011 there will be expensive outlay for new mower and repairs to pavilion which will require grants. KJD offered to help Roger request these.
Treasurer’s Report proposed by M Bradshaw and seconded by J Kenton.
- Annual Subscriptions/Fees
R Hill proposed keep annual subscriptions/match fees same as last year. All in agreement.
R Hill proposed teas be raised to £38. All in agreement.
- 9. Election of Officers
| Proposed | Seconded | ||
| Chairman | D Waring | Mayland | P Piper |
| Vice Chairman | M Bradshaw | Waring | Mayland |
| Treasurer | R Hill | Waring | Bradshaw |
| Fixtures | J Piper | H Deveson | Hill |
| Secretary | H Deveson | P Piper | Friend |
| Saturday Captain | J Kenton | A Friend | Spong |
| Saturday Vice-Captain | M Deveson | Waring | Bradshaw |
| Sunday Captain | A Friend | Hill | Spong |
| Sunday Vice-Captain | R Hill | Bradshaw | Mayland |
The Chairman and Vice Chairman will not stand for office next season.
- Fixtures 2011
2010: Lots of games cancel due to lack of players and lack of Sunshine through the 2010 summer. I am sure Roger can update you on how many games got called off and for what reason. I was very disappointed that the touring side from Holland didn’t make it over. But on the plus side we have a good contact in Cairns Fudge at the sixes and new fixtures such as Herne went well.
2011: The winter has been good. The fixture card is coming along nicely and should be ready for early March. In regards to fixtures on a Saturday, I have managed to secure the following: Kennington (A), Kent Rambla’s (H) and Selling Cavaliers(A). I currently have 4 spare dates. These are May 21, June 4, June 18 and Aug 20. As we have lost two fixtures with Bossingham who are now in a league. I am hoping to get regular fixtures for these dates, but may have to resort to touring sides. I’m only waiting for confirmation Charing. On Sundays not much has changed. I have managed to get a fixture with Dover Cosmos, as well as adding the Hare& Hounds end of season game. This means that we don’t have to rush around trying to organise next season. I am just waiting for confirmation from St Lawrence &HC, Canterbury and Walmer who have had a change of fixtures sec.The Chairman thanked James for all his hard work despite not being able to play many matches owing to work commitments.
- Ground Maintenance
New thatch on Pavilion almost complete. Need to look at remedial repairs of structures. Moles a problem (MJD offered to contact the Bowls Club re clearing). Thatcher suggested vibrations from roller may deter moles. KJD will do fertiliser rather than get in contractor. There will be usual 2 pre-season groundwork days.
- 12. Any Other Business Tea Rota: S Piper and J Mayland offered to do 2
.
New Players required: Invite more players by word of mouth. Invite James Hunt and Jake Smith on Thursday nights. ACTION: Articles in Mercury/Parish Magazine (DJW). Encourage Thursday evening attendance (Captains). Posters in Food Stores etc (JK/AF)Official Opening for Thatch: Will require sub-committee – defer to next Committee Meeting.
Net Area: M Bradshaw asked if we should consider looking at costing to put it right/safe to use. Agreed that using to cut losses and use either end of square for net practice. MB can remove.
Actions: Speak to Poppy re digging up and restoring to area of natural beauty (DJW). New net required (KJD/RH).Players Pre and Post Home Match Responsibilities: J Kenton reminded all that players should be arriving in good time before matches to ensure rabbit holes filled in etc and to remain after matches to help clear up. Action: All
Summer Ball: M Deveson suggested that a Summer Ball might be a good fundraiser. Would need subcommittee to organise. Venues discussed. Deferred to next Committee Meeting.
Six a Side
River Woodpeckers, Betteshanger, Cairns Fudge, Squirrels interested. P Piper happy to provide food.
Website: Needs updating. Old news to be removed. Sledging to be removed. Important to include Contacts, Map/Directions, Postcode for sat navs. Fixtures. Current news/dates to be passed to Webmaster.
Action: MB and JK to meet with MG in local hostelry.
Pre-Season Indoor Nets: Action: J Mayland
.
Thatch Publicity: Parish Magazine and East Kent Mercury. Pictures before and after etc. To include new player invitation. Action: To discuss at next Committee Meeting.
Groundshare Request from River Woodpeckers: This was not supported by Mrs Montgomery. Action: Advise Woodpeckers (RH).
Trophies: Need to get awards sorted and trophies engraved before dinner. ACTIONS: Locate trophies (AF). Send award categories to Captains (HJD).
Annual Dinner: Saturday 9 April at Village Hall (confirmed). Make it shorter/snappier think of non-players.
ACTIONS: Check Sandra/food ok for April 9th. Arrange menu (HJD)
Hard copy invitations this year. Design (JK). Distribution (JK/HJD).
Final arrangements next Committee Meeting.
Quiz Night: Roger has quiz. Need volunteer to book/organise for May or June at Football Club.
Cricket Coaching: A Spong recommended Tim Burleigh for coaching.
Membership: Need to encourage membership and payment. ACTION: List of members in Clubhouse on 1 June (RH).
General Club Info: Requested for noticeboard in Pavilion.
Meeting closed 9.20pm
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